St. Peter's Slinfold GDPR Data Privacy Notice

The Parish of St Peter Slinfold data protection policy covers the subject of accumulation, storage and destruction of all data pertaining to people or persons within and without the Parish of St Peter.

Data collected is subject to the following conditions:

All names, addresses, telephone numbers and email addresses and where applicable bank details of donors are retained by only members of the Parochial Church Council for the following purposes:

• To enable us to provide a voluntary service for the benefit of the public in the Parish of St Peter, Slinfold as specified in our APCM reports.
• To administer membership records
• To fundraise and promote the interests of the church
• To manage employees and volunteers
• To maintain our own accounts and records (including the processing of gift aid applications)
• To inform you of news, events, activities and services running at St Peter's
• To share your contact details as necessary with the Diocesan office so that can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested

It should be noted that:

1. Records which are maintained digitally are held on files which are password protected and only members of the Parochial Church Council are party to the password. This password will be amended as and when the constituents of the Council changes.
2. Records which are maintained in hard copy are kept either in locked filing cabinets or in a locked room and access restricted to a need to know basis.
3. Donor giving via the Parish Giving Scheme is controlled by the managers of that scheme and members of St Peters do not have access to information other than, in some cases, the name of the donor.
4. Records concerned with Gift Aid application are held in hard copy by the Treasurer alone in secure premises. No other persons have access to these.

Destruction of Records:

1. Gift Aid records are kept for the legal minimum of 6 years and then shredded.
2. Other identifiable records, eg Names combined with addresses etc are analysed every 2 years and those no longer required destroyed.
3. Parish Register records are maintained ad infinitum as required by the Church of England.

Your rights and your personal data.

• The right to request a copy of your personal data held
• The right to request that the PCC of St Peter corrects any personal data if it is found to be inaccurate
• The right to request your personal data is erased.
• The right to withdraw your consent to the processing at any time
• The right to object to the processing of personal data
• The right to lodge a complaint with the Information Commissioners Office

Further Processing

Should we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the PCC Secretary care of The Rectory, The Street, Slinfold, RH13 0RR or click to email him
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

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